How to Become an Office Administrator

Office Administrator

An office administrator does workplace admin roles. Their job is similar to that of an administrative assistant; however, an office administrator’s duties typically are more advanced and involve management and business tasks.

An office administrator will perform both basic office tasks and some managerial duties. This means that their role will involve both the general administration of an office and managing other employees with admin-focused roles. 

The duties of an office administrator include: 

  • Clerical tasks, including bookkeeping, answering phone calls, typing up notes, and sending emails. 
  • Supporting other administrative staff with their work.
  • Arranging travel for people throughout the company.
  • Dealing with sensitive information, such as staff calendars.
  • Greeting customers and clients in the office.
  • Organising weekly payroll for staff.
  • Acting as a point of contact for public enquiries.

An office administrator should have secondary qualifications, but some businesses also require a degree. This degree could be in any subject, but a business-related vocation is most relevant. If the candidate does not have a degree, an industry recognised college qualification may also be acceptable. 

Some candidates will find it most straightforward to apply through an apprenticeship programme. They will learn the ins and outs of becoming an office administrator on the job and will then be expected to work for the company for a certain amount of time. Apprenticeships are a great way to become an office administrator with no qualifications. 

Office administrators should also be very competent with spreadsheets, Word, and other computer software. Other office administrator skills are being experts at organisation and time management, as they will not only need to organise their own time but also that of other staff in the office. 

Most offices have an office administrator, so there is a lot of demand for this role. There is also the chance for career progression to become an office manager or administrative manager. Office administrators could also branch into fields like accountancy or HR.


What degree is most commonly held by an Office Administrator?

  • Bachelor of Business Administration
  • Diploma of business Administration
  • Bachelor of Project Management
  • Bachelor of Digital Communications
  • Advanced Diploma of Secretarial Studies

Career Transportability across Countries

Transportability: Low
There are lots of vacancies for office administrators all over the globe. However, there are also plenty of relevant candidates, and most businesses prefer to hire a local for this position, as it requires knowing the host country well. Office administrators looking to work in another country could consider first arranging a visa and then, when they have the right to work, applying for jobs.

What is the Salary of an Office Administrator?

Experience Average salary | year
Office Administrator 1-3 yrs $38,087 £20,000 $39,087
Office Administrator 3-5 yrs $41,000 £22,000 $36,010
Office Administrator 5-10 yrs $49,806 £27,987 $41,234

What skills are needed to become an Office Administrator?

  • Microsoft Office
  • Customer Service
  • Microsoft Excel
  • Microsoft Word
  • Time Management
  • Management
  • Office Administration
  • Teamwork
  • Leadership
  • Social Media
  • Communication
  • Administration
  • Sales
  • Microsoft PowerPoint
  • Event Planning
  • Customer Service
  • Marketing
  • Training
  • Administrative Assistance
  • Public Speaking
  • Data Entry
  • Project Management
  • Microsoft Outlook
  • PowerPoint
  • Research

Office Administrator Courses

There are lots of essential skills needed to become an office administrator, so we recommend that candidates take some relevant courses to perfect them. At FutureLearn, we have plenty of courses available for aspiring office administrators.
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  • Intravenous to Oral Switch: Within Outpatient Parenteral Antibiotic Therapy (IVOST)

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  • Dysphagia: Swallowing Difficulties and Medicines

    This course will enhance the knowledge of any person involved in the administration of medicines to patients with dysphagia

Office Administrator Microcredentials

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